Capax EAS for Exchange enables enterprises to archive, retrieve, manage, and retain important email messages and files. It also ensures that companies are prepared to efficiently, cost-effectively, and accurately respond to discovery requests for email, whether for regulatory or litigation purposes. EAS for Exchange automatically captures, indexes, and archives messages and information based on corporate policy. After live messages from Exchange servers and legacy messages from user-managed, distributed PST files are captured, organizations can then search and retrieve all email messages and attachments, including all compliance-related metadata.
The newest version of EAS for Exchange developed by Capax Global also streamlines and simplifies the process of upgrading or migrating from previous versions of Microsoft® Exchange Server to Exchange Server 2013. In many production environments, these older email servers are running close to their capacity limits due to the enormous dynamic volume of email traffic. Capax EAS allows administrators to offload those servers and move the bulk of the information into the archive. The process of migrating users to Exchange Server 2013 is fast and stable. When migration is complete, administrators can restore the archived information to the new email servers, or leave the information in the archive and introduce “stubs,” or pointers, that provide transparent ongoing access to the information for users.
No other solution offers as much control over what data is archived, when archived items are actually removed from the server computer running Exchange Server, and how archived email messages are presented to the user. EAS can also support environments of mixed versions of Exchange Server as well as Notes Domino, thereby allowing companies to make the transition from Lotus Notes to Exchange Server or to upgrade their existing Exchange Server environment without pressure to do everything at once. This allows a choice of deployment alternatives to suit business and operational needs.
EAS has been proven to use less than half the storage space its nearest competitor uses, thus reducing storage costs and backup times considerably in the long term. Capax EAS generates tremendous storage savings—frequently in excess of 80 percent—while providing control over retention and disposition, and enabling enterprise-wide search, access, and review of the corporate information.
EAS uses open, Web-based technology to provide an easily tuned and highly scalable service for querying and retrieving archived items for users. It is also important to note that no EAS Server processes play a part in the retrieval of user items, which avoids any bottlenecks or lack of resilience due to a single point of failure. In short, a high and unpredictable level of user access can be supported in such a way that impact on the network is minimized and service levels are optimized.
The speed at which EAS is able to scan and archive email messages—combined with the fact that archiving and backing up the archive can be carried out while users are online—gives EAS an operational advantage. Other archive solutions require users to be offline while the archive is being backed up. This has an adverse impact on service availability and can extend the time required to perform housekeeping activities. EAS may also be used to synchronously or asynchronously replicate the document stores.
EAS has a unique Parent/Child architecture that allows the archiving process and the archive service to be established in the optimum locations after such factors as network bandwidth, CPU consumption, anticipated demand, and archive policy have been accounted for. For example, a large number of users in a location that is linked through a nonoptimal (or congested) network connection may be best serviced by a locally placed archive server, archive service, and search catalogue, while the enterprise maintains a single, central archive index service. This will reduce network traffic and ensure optimum archive and archive search/retrieval performance. The Parent/Child architecture also provides unsurpassed scalability because the role of the Parent server is to federate work to its practically limitless number of child servers.
When multiple files in a computer file system contain the same data, Single Instance Storage can replace identical files with a single stored copy of the file, while maintaining access to that single copy for all those users who previously had access. The same principle applies for email messages and their attachments. Single Instance Storage also allows organizations to save disk space in systems with many copies of the same file. The central EAS index enables organizations to benefit from Single Instance Storage at a global level. Files and messages in the archive are compressed further for additional storage savings.
EAS for Exchange users can perform frequently required user and group administrative tasks through an integrated Active Directory® service interface. Although EAS is able to satisfy the most sophisticated archive needs, customers find that EAS is exceptionally easy to work with at implementation and in a migration project, in addition to day-to-day operations.